Nine personnel from the University of the Philippines Visayas (UPV) participated in a key workshop aimed at advancing the digital transformation initiatives of the UP System.
The workshop, titled Commission on Audit (COA) Policies Supporting the Digitalization of the UP Information Systems, was held on January 27-28, 2025, at the College of Law, UP Diliman, Quezon City.
Participants contributed insights on improving the draft Manual of Procedures for the Implementation of Policy on Electronic Documents and Signatures.
Atty. Marlon Marquina, Director of the Information Technology Audit Office under COA’s Systems and Technical Services Sector, served as the resource person and workshop facilitator.
Dr. Peter Sy, UP Assistant Vice President for Digital Transformation (Dx), led the discussions on finalizing the draft manual with inputs from representatives of various UP campuses and units.
The manual will provide detailed guidelines for creating, using, and managing electronic documents and signatures within the UP System.
It aims to standardize procedures across all UP campuses, ensuring compliance with Philippine laws and regulations governing electronic transactions.
The document also supports the University’s commitment to transparent and standardized financial reporting.
It will outline security measures, define roles and responsibilities, and establish training requirements for personnel managing electronic documents and signatures.
A key goal of the initiative is to minimize paper usage and printing across UP offices, promoting a shift to fully digital processes.
UPV’s delegation included Accounting Chief Eleanor Ravena, Budget Chief Arlene Avanceña and staff member Grace Olla-Cañon, Cash Office Chief Maureen Kay Ongo and staff member Sheila Balenia, HRDO Chief Ella Tidon and staff member Ralph Reuben Mueda, SPSO Dx Officer Samuel Nievales, and Assistant Vice Chancellor for Administration and SPSO Acting Chief Dr. Cherry Pilapil Añasco.
Other personnel from the UPV Budget and Accounting offices joined the discussions via Zoom.
Their participation ensures that UPV’s digitalization initiatives align with COA requirements and UP System policies, enhancing operational efficiency and compliance.
